Library Collections

CASH!

(Now that I have your attention…)

The Collections Access Strategies Hub (CASH) is meeting this coming Wednesday to discuss the first two of many key articles to be tackled by the group (citations and links provided below).  Each hub meeting will also include a Lightning Round Report where representatives from various units relay ongoing work and upcoming changes within respective units.  The purpose of the reports include filling communication gaps between units, departments, and other groups so that we might all better anticipate problems and plan for changes in workflows.  If you don’t have a rep in CASH and you’d like to pass along information to our group, please get in touch with me.

Hub Readings

Strategic Direction: Transforming Research Libraries: Outcomes & Strategies http://www.arl.org/arl/governance/strat-plan/trl.shtml

2012 Top Ten Trends in Academic Libraries: A Review of the Trends and Issues affecting Academic Libraries.  C & RL News June 2012. http://crln.acrl.org/content/73/6/311.full

Approval Plan

As of January 30^th, consider the new policy of e-preferred approvals to be in full swing.  Ladd and Ed are working out details and getting answers to questions.  More information to follow soon.

VIVA

To quote directly from VIVA’s Kathy Perry, “VIVA’s hard work exploring STEM-H e-books has resulted in awarding contracts to Elsevier and Springer for 2013 frontlist e-books… As you know, VIVA received special funding from the General Assembly for the 2012-14 Biennium for e-books in the STEM-H subject areas.  VIVA can now confirm contracts for the Elsevier and Springer 2013 frontlist e-book packages and that all participating institutions have been activated for both Elsevier and Springer.”  At the local level we have made the necessary changes in our approval and DDA plans to reflect these new deals.

*WHO GETS WHAT THROUGH CENTRAL FUNDS?*

*PUBLIC INSTITUTIONS*:  All of the VIVA public institutions will have access to the following packages:

Elsevier – The entire SciVerse ScienceDirect eBooks Collection  2013

Frontlist:  http://www.info.sciverse.com/sciencedirect/books/ebooks

   Springer – 4 collections for the 2013 frontlist

http://www.springer.com/librarians/e-content/ebooks?SGWID=0-40791-0-0-0

– Behavioral Sciences

– Biomedical and Life Science

– Computer Science

– Earth and Environmental Science

Cooperative Collections
You’ve no doubt heard many mentions of the ASERL Print Journal Cooperative.  Now we have an additional partner:  the WRLC or Washington Research Library Consortia.  To understand how this partnership will work, ASERL will be holding a webinar next week.  Constance Malpas and Brian Lavoie of OCLC Research will provide an overview of how holdings at our member libraries would contribute to a mega-regional approach.  During the webinar, Constance and Brian will discuss an initial analysis of holdings at ASERL and WRLC libraries and how this could contribute to a mega-regional vision for national library print collections.  If you’d like to attend the webinar, it is listed on the library’s training events page.

Vet Med Library Collection

In case you haven’t heard, The College of Veterinary Medicine may be renovating spaces this summer and renovations will affect allotted space for the Vet Med Library. We’ll be looking at print and electronic journal overlap in this case, too, in order to help reduce the collections footprint from 25,000 volumes to between 15,000-18,000 volumes.  Expect more news as Brian, Leslie, and Vicki work with the architects and as we take a close look at the collection.

Journal Overlap Analysis

Analysis of overlap between print and electronic journals is moving along.  Most recently, we finished looking at the Oxford backfiles, and we are just one collection away from completing our overlap analysis for all the Taylor and Francis archives.

More next week… and until then, STAY WARM!

Connie

Morning All:

Lots of collection management news to share— but I’ve tried to bullet all the information below for easier reading. More soon!

ASERL Shared Retention Steering Committee

I will be traveling to Atlanta to meet with other members of ASERL’s steering committee for retention projects.  We will meet all day on February 12 in Georgia Tech’s library discuss the following:

• Progress of the Cooperative Journal Retention project, and its use of the 583 MARC field and whether to include subject headings in the cooperative database.
• JRNL (Journal Retention and Needs Listing): a database created at the University of Florida for the ASERL Cooperative Journal Retention Project. Contains names and corresponding holdings for journals saved by ASERL members for the Cooperative Journal Retention Project.
• WRLC (Washing Research Library Consortium):  WRLC and ASERL have agreed to merge their holdings for the Cooperative Journal Retention Project.  (This will not change plans for storing physical holdings.) We will discuss how our holdings will be represented in PAPR.
• Other potential shared retention projects:  suggestions thus far—Chem Abstracts, Thomas Register, NUC, NYT Index.

If you have other titles to suggest, monograph or serial or something in between, for shared retention, please let me know and make sure we talk about it in Atlanta.

ASERL Collection Development Initiative

John Burger (ASERL’s Executive Director), Michael Arthur (Head of Acquisitions & Collections Management at U Central Florida) and I have started teleconferencing monthly.  Most recently, we talked about the last Charleston conference and the prevailing topics that came up during meetings there.  More demand for consortia deals exist.  Michael will be meeting Ebrary, Springer, and SharedShelf representatives at ALA mid-winter to discuss any new offers.  Possible offers to look for in the future:

• John reviewed a draft of offer from Matt Hancox (Gale) for several archival collections before holiday break.  Should be finalized soon, available thru June 2013.

• Shared Shelf from JSTOR.  John & Connie will review info from Michael.

• Through talking with Ed and Leslie, we have suggested the group looks into options for audiobooks, too, although typically this has fallen to public libraries.

Another prevailing topic was training.  As a part of this group, we are identifying areas where we believe our members will benefit from webinars. Two webinars on the impact of ebooks on acquistiions workflow will be held in February.  See the University Libraries training page to register if you’d like to attend the webinars.

In the future, we also plan to take on other areas of interest including digital curation and open access as pertaining to collection management.

Approval Plan Changes

Ed and Ladd are working to tighten up the Lindsey & Croft portion of our existing approval plan with Yankee Book Peddler (YBP.)

• Elsevier ebook imprints will be blocked from our approval plan because we will now be gaining access to them through VIVA ebook packages.

• Some of you may have noticed that the approval shelves have gone away.  Since we are moving to an e-preferred YBP approval environment in 2013, the approval / review shelving has been removed.

• Print YBP approval titles will still arrive according to the regular shipping schedule and be available for review on book trucks signed YBP APPROVALS for roughly 3 days. Worldwide approval volumes, gift decisions, and space for other physical items are located in the existing shelving above the mail-processing area along the wall. Ebook approval titles will be available for review via the Approval Bookshelf tab in GOBI3.  Please check the options there for the available approval actions.

Collections Access and Analysis Hub
The Hub had its second meeting on January 8th where members worked together to finalize a draft of their mission statement, which is now available open to view by all employed within the University Libraries. Open with this link or click on mission statement: https://docs.google.com/a/vt.edu/file/d/0B5jDmSKSgyssX1VGdFVDY19RMjQ/edit

The next meeting will occur February 6, 3 pm in the Tech Services conference room.  All subsequent meetings will occur on the first Friday of the month at 1 pm—same place! Please feel free to suggest items for upcoming agendas, even if you are not a current hub member.

Ongoing Collections Analysis Work

Several members of the EAT (Electronics Access Team) are working with Jeremiah Puryear to determine the best next steps in updating or converting our existing database containing journal usage and cost data.  The longer range plan includes building a database to manage more and more data (big surprise, right!).  In addition to looking at usage and cost of journals, we plan to collect and analyze data from our ebook vendors about demand driven acquisitions of those ebooks.  Further, we’re looking into collecting and analyzing data from less traditional forms of scholarship and typical providers.  To see a beginning overview of these altmetrics, a topic you will certainly hear about again, visit www.altmetrics.org

In other news, many members of EAT  have been working together to create  print-electronic journal overlap reports.  Collection managers are using these reports to identify titles to free up space for new initiatives.

About Space and Collections

Leslie, Ed, Charla, Christopher, and I will meet January 22nd  to discuss ongoing plans for collection shifting.   Main points to discuss include:

• Weeding on 3rd floor so that 2nd floor collections can be shifted upstairs and corresponding, projected time-frame
• Potential plan for moving Gov Docs (and  perhaps Census) collection to 5th floor  Work together to submit budget proposal to make these move a reality

Lastly, Collection Management will be holding its quarterly meeting Thursday, January 17, 10:30 -11:30 in the boardroom.

CS

In light of the latest news about the library’s partnership with the Institute for Creativity, Arts, & Technology (ICAT), here’s an update on what’s happening with collections housed on the 1st floor.

Most of the maps and a sizable portion of the microforms will need to be moved to accommodate ICAT’s studios, workrooms, hardware storage, and instruction spaces.  The collections team, subject librarians, and maps & microforms staff are reviewing usage data, soliciting input from faculty, and investigating whether online equivalents are available to replace the existing collections.  Subject librarians have identified collections that are most heavily used, which will remain in Newman.  Some of the collections could go to the Remote Storage Building, and Dennis Herron is working with the Provost’s staff to find additional storage space.  Options for off-site storage would have to include the ability for Access Services staff to retrieve collections for use in Newman.  We haven’t ruled out the possibility of offering an off-site use option as well.  Southgate Center has been mentioned as a possibility for this option, but those plans have not been finalized.

To further reduce the footprint of the collections, and increase their accessibility, we are investigating replacing more collections with digital equivalents.  We’ve been able to withdraw the Early English Books and American Periodical Series in micro-format since we purchased online access.  Many of the microfilm journal titles are now available from journal archive purchases.  We are working with the Provost to secure some funding for additional journal archives or online newspaper collections.

Many of our maps and microforms collections are government documents.  Bruce Obenhaus is reviewing those collections and consulting with subject librarians.  We’re investigating the possibility of moving printed documents and census collections to the 5th floor, which would increase the available space for maps and microforms.

Ed Lener, Ed Brooks, and Bruce Obenhaus are carefully reviewing the map collection as well as the atlases.  Geosciences and Geography faculty have been invited to provide input on their needs.  Usage, as determined from reshelving counts, has declined significantly in recent years.  Many maps are available for free online from the U.S. Geological Survey or other sources.  The print collections will be reduced in size accordingly and focus on identifying the most important materials to keep in hard copy. Maps of Virginia and the surrounding region will also be given special preference for retention.

Please contact Connie, Ed, or Leslie if you have any questions about the overall review process, especially as you reach out to your departments for input regarding collections or the broader, ongoing goals of the library.  For more information about ICAT, visit http://www.icat.vt.edu/index.html

Hi All,

Thanks to everyone who expressed interest in participating in CAASH.  To kick things off, our members will be:  O’Brien, Leslie| Dalton, Gail | Nardine, Jennifer |Speer, Ryan | |Bowden Rosemary |Brown, Ladd | Bailey, Annette | Lener, Ed |  |Stovall, Connie | Doyle, Jana.

Sharon Gotkiewicz and Kira Dietz will attend meetings specific topics. Our first meeting will occur on October 1, 2012, 10:30 am – 11:00 am, in the boardroom. I’ll provide an agenda prior to the meeting. If you  are not on the Hub, but you have collections topics you’d like the team to consider during that meeting—or any other subsequent meetings—please feel free to send your ideas to me.

Best,

Connie

Call for Volunteers

Collection Access Analysis Strategies Hub, or: CAASH!

Should you volunteer? The answer is YES if you can answer yes to these questions: Do you have a strong interest in collections access and analysis?  Would you like to help brainstorm and provide input for developing strategies to provide timely access, anywhere, anytime—on a budget? Would you like to participate in brainstorming discussions to determine the type of analysis necessary to make this a reality?  Are you inclined to work across traditional boundaries and ideas, while also thinking systemically about how our goals fit in with our institution’s mission?

Please click on the link and fill out our Google form to volunteer by September 10, 2012.

•  Six volunteers will be chosen.
• First meeting October 1, 2012, 10:30 am – 11:00 am,  in the boardroom

Goal for the Hub

Our broad goal is predefined in the VT Libraries Strategic Directions, 2012-2018. Stated goal of collection access: Provide timely discovery and transmission of all information resources anytime, anywhere.

More specifically, this group will work together to identify more detailed strategies to make this broader goal a reality.

In terms of collections assessment/analysis, we’ll first define our mission. Questions to consider: Who and what are we attempting to support through providing collections access? What can we do to ensure we are providing the most needed/used resources for the best possible costs?  How do we go about assessing collections access?  We’ll aim to develop more specifics: What do we want to learn from our analysis? What data is necessary to collect?  Who needs to be involved?  How might roles change to meet goals? How do we identify in-demand resources to which we currently do not provide timely access, anywhere, anytime? How do we make such resources available?

HUB Members will want to be well acquainted with these articles:

2012 Top Ten Trends in Academic Libraries: A Review of the Trends and Issues affecting Academic Libraries.  C & RL News June 2012: 311-320. http://crln.acrl.org/content/73/6/311.full

ARL Strategic Plan 2010-2012

Strategic Direction: Transforming Research Libraries: Outcomes & Strategies

http://www.arl.org/arl/governance/strat-plan/trl.shtml

A Plan For A New Horizon: Envisioning Virginia Tech, 2012-2018 Strategic Plan.

http://www.president.vt.edu/strategic-plan/strategic-plan.html

Redefining the Academic Library: Managing the Migration to Digital Information Services. University Leadership Council.  2011.  http://www.educationadvisoryboard.com/pdf/23634-EAB-Redefining-the-Academic-Library.pdf

We now have nearly 9,000 discovery records in Addison and Summon for EBL e-books.   Patrons are browsing the titles, reading them online, and downloading portions of the books.  The title that was downloaded most often is: Completing college : rethinking institutional action (LC148 .T568 2012)

The 10 most-read titles are:

• Diagnosing and changing organizational culture (HD58.8.C32 2011)
• Parking cars in America, 1910-1945: a history (TL175.S44 2012)
• Reframing organizations: artistry, choice, and leadership (HD31,B6135 2008)
• Organizational network fieldbook: best practices, techniques, and exercises to drive organizational innovation and performance (HD69.S8O74 2010)
• Sex for sale: prostitution, pornography, and the sex industry (HQ115 .S49 2009)
• Conducting educational research design: what, why, and how (LB1028.38 M35 2012)
• Prostitution and sex work (HQ144.D58 2010)
• Handbook of college reading and study strategy research (LB2395.3.H36 2008)
• Architectural photography: composition, capture, and digital image processing (TR659)
• Forest products and wood science (TA419.S423 2011)

The next phase of the pilot will expand DDA to more vendors and more subject areas.  VIVA will be contracting for DDA services in spring 2013.

The University Libraries have joined HathiTrust as of July 2012.  HathiTrust has two levels of partnership: sustaining and content-contributing.  As sustaining partners, VT has full viewing and downloading abilities for public domain materials and materials for which HathiTrust has received permissions for downloading.  All HathiTrust holdings are indexed and discoverable through Summon.

IP recognition has been turned on; you can also test Shibboleth authentication.   Click the Login link from the top right or within the pink box, choose Virginia Tech in the Partner Institution dropdown window, and enter your VT PID and password.  To see an example of full-text downloading, search the HathiTrust catalog for the title “Historic Dress in America, 1607-1800” by Elisabeth McClellan, published in 1904.

We plan to send updates about HathiTrust internally as we discover more about it’s features and content.  Notification will go out to the university community after the start of the semester.  In the meantime, please send any questions or comments to me or post them to the blog.

Collection Management and Technical Services have been working out the details for a demand-driven pilot project since last fall.  We’ve hosted webinars and vendor visits, conference calls and work flow meetings, and are finally ready to launch the pilot next week.  Below are some answers to some basic questions about the project.  More details will be distributed during implementation of the pilot.  Please address any specific questions about the project to Ladd, Leslie, Connie, or Ed.

WHAT IS DDA? DDA stands for demand driven acquisitions.  In our case, it involves loading e-book cataloging records (“discovery records”) into Summon and/or Addison.  We don’t actually own the titles until patron use triggers a purchase.

WHEN WILL THE PILOT PROJECT START? The first batch of discovery records will be shipped on July 16, 2012.

WHO IS THE VENDOR FOR DDA?  The primary vendor is EBL, who will supply books through YBP.  We are planning to set up another pilot with EBSCOHost.

WHAT TITLES WILL BE SELECTED FOR THE PILOT?  All GOBI e-slips for e-books in call numbers H, J, K, L & T will go into a “consideration pool” for DDA.  Not all publishers allow their titles to be eligible for DDA, so the pool is limited to DDA-eligible e-books.  In addition to current e-slip titles, YBP will load three years of retrospective imprints into the consideration pool.  We will have the opportunity to review the titles in the pool weekly and add or remove titles.

HOW ARE TITLES IN THE CONSIDERATION POOL PURCHASED?  The first official “use” of a title is treated as a “short term loan” or STL.  The library sets the threshold for the number of STLs allowed before a real purchase is triggered.  STLs are billed at 10-15% of the purchase price.  These configurations can be altered as we gain more experience.

WHAT QUALIFIES AS AN STL?  Browsing the table of contents or paging through the book is free.  After 5 minutes, the patron “checks out” the e-book for 7 days.  He or she has unlimited access to the title for the 7 day period.

HOW DOES DOWNLOADING WORK?  Just as with firm ordered or subscription based ebooks, downloading depends on the publisher specifications.  We’ll be distributing more information on publisher-specific downloading.

HOW WILL PATRONS DISCOVER DDA E-BOOKS?  The initial batch of DDA records will be put in Summon and Open URL linking will be enabled.  The intention is to make the records fully discoverable through Addison and Summon.

As of July 1, 2012, the Libraries are sustaining partners of the Hathi Trust Digital Library.   The Hathi Trust is a shared repository of digital content scanned from over 50 research library partners across the United States and Europe.  It also includes content from Google Books and the Internet Archive.  As of January 2012, the repository had over 10m volumes, nearly 3m of which are in the public domain.

When set up is completed (by fall semester), VT patrons will be able to search across the full text of all volumes in the repository.  Using Shibboleth authentication, they can also download public domain volumes in their entirety.  Besides public domain volumes, partners have full viewing and downloading abilities for materials for which Hathi has received permissions.

Users with print disabilities can get specialized access to public domain and in-copyright materials. Hathi Trust facilitates other lawful uses of in copyright such as those afforded by US copyright law: Section 108 (print replacement copies, digital access to applicable works) and fair uses of in-copyright materials. Access to in-copyright materials, including for users who have print disabilities, is subject to laws of the country where the partner institution is located.

Currently, VT patrons can discover Hathi Trust items in Summon or in the native interface.  An API will allow us to link from Addison print records to a digital copy in the repository, if one exists.

More information on Hathi Trust will be forthcoming as we complete the set up steps of our partnership agreement.